Contracting
From the tender to the site, in one set of books
Tenders, offers and awards, the guarantees behind them, site stores, site attendance, cheques and supplier accounts. Rocket ERP runs the commercial and back-office side of a contracting business, costs every job on the ledger and bills clients by progress certificates.
What usually goes wrong
Sound familiar? Here is what Rocket ERP puts in their place.
Tenders live in inboxes
Submission dates, clarifications, requirements and offer revisions spread across emails and folders, until a deadline is missed or the wrong revision is sent.
Guarantees expire unnoticed
Bid bonds, advance and performance guarantees each have a bank, an amount and an expiry date. Missed, one of them costs more than the margin on the job.
Material leaves the store and vanishes
Without a document behind each movement to a site store, the stock figure and what the site holds are two separate fictions.
Site attendance on paper
Sign-in sheets filled in at the end of the week, overtime nobody can check, and a payroll that pays what was written down.
What matters for you
One platform, configured for the way your business works. Nothing extra to buy, and no separate edition to maintain.
- Projects, tenders, offers with costs and margins, revisions and approvals, awards and variations, all in one place.
- A register of letters of guarantee, from request to release, with reminders before each one expires.
- A store for each site, with transfers that are received on site and a document behind every movement.
- Supplier and subcontractor accounts with statements aged by due date, advances, and payments against specific invoices.
- The full cheque cycle — issued, due, collected, returned — each stage posting where it belongs.
- Site attendance from the phone, inside the site's boundary or by scanning its code, even without signal; then payroll with overtime after a shift genuinely ends.
- Project costing on the ledger: charge purchases, expenses, journal entries and expense claims to a project and its tasks, and follow each job's revenue, cost and margin as the work goes on.
- Progress certificates (مستخلصات) from the bill of quantities: cumulative measurement, retention with its cap, advance recovery, penalties, VAT and withholding tax, approved by a second person and e-invoiced in Egypt or Saudi Arabia.
- Procure to site: material requests from site approved by a second person, purchase-order approval, goods received before the invoice with a three-way match, material issued to each project and task at average cost, returns from site, commitments by task and stock counts per store.
- Subcontractors: subcontracts with their own bill of quantities copied from the client contract, certificates with retention, advance recovery, back-charges and withholding tax, approved by a second person, posted to the subcontractor's account and its ageing, and paid certificate by certificate.
- Labour, equipment and site cash: timesheets by project and task from the office or the employee app, crew days, daily workers paid through payroll, equipment logs, a monthly charge of labour and equipment to each job, cash custody settled with receipts and a second approver, and bank guarantee margins on the ledger.
- Results: estimates at completion approved every month, month-end revenue recognition by certified progress or cost-to-cost percentage of completion with contract assets, liabilities and loss provisions, a WIP schedule, each project's profit and loss, a portfolio of all projects with receivables ageing, and a site diary with photos from the office or the phone.
What you gain
Here is what changes when you run your business on Rocket ERP:
See every tender, offer and award in one pipeline, with the guarantees each one depends on.
Know what each site store holds. Every transfer carries a document and is received on site.
Bring subcontractors into your main books: advances, statements aged by due date, and payments against specific invoices.
Pay site staff for the hours they were on site, and follow every cheque from issue to collection or return.
Tell us how you work
Book half an hour and we will walk you through Rocket ERP on your own process: your documents, your branches, your way of working.